How to Add a Mileage Expense

Mileage expenses allow employees to claim a fixed reimbursement per kilometer for business-related travel. You can submit these expenses easily using Declaree’s web or mobile app.

Create a Mileage Claim

1. On the Web

1. Go to Add expense → select Add mileage.

2. Fill in the following fields:

   • Starting point and destination

   • Description

   • Date (defaults to today)

3. Add any detours via Add destination.

4. Select Round trip if you took the same route back.

5. Choose the correct mileage rate, if more than one is available.

📍 The distance is automatically calculated using Google Maps.

2. In the Mobile App

1. Tap Mileage when adding a new expense.

2. Fill in:

   • Description

   • Start and end address (the distance will be calculated automatically)

3. Use Add to include extra stops if needed.

4. Select Round trip if applicable.

Pro Tip: Travel the same route often? Select multiple dates to submit the same mileage claim across several days in one go.

3. Submit for Approval

Once your mileage claim is complete, submit in a report for review. Your manager or finance team will review the details before approving the reimbursement.