Connecting to Exact Online

Follow these simple steps to establish the connection between your Declaree administration and Exact Online:

1. Connect to Exact Online:

   • Navigate to Configuration > Connections

   • Select Exact Online

2. Complete the Set-up Wizard:

   • Settings:

     • Fill in Division, Journal, Type, and Ledger fields.

     • Costcenter: Select this if your Exact Online database has cost centers set up.

     • Export: Choose "Approved" to automatically export all approved expense reports.

     • Split company expenses: Enable this if you want Declaree to record and send business expenses as separate entries during export to Exact.

   • Setup Users:

     • Review the data from Declaree.

     • Ensure the "Code" (employee relation code) is correct.

   • Setup Categories:

     • Review the data from Declaree.

     • Ensure the "Code" (ledger account) is correct.

   • Setup VAT:

     • Review the data from Declaree.

     • Ensure the "Code" (VAT code) is correct.

3. Export Reports to Exact Online:

   • After completing the wizard, you can export reports to Exact Online.

4. Manually Export/Test Reports:

   • Go to the reports overview.

   • Select one or more reports.

   • Click "Export" > "Exact Online".

   • The export will be generated.

Important Notes:

• Employees will be assigned a creditor number and their relation will be created in Exact as a supplier.

• The categories in Declaree will be linked with the corresponding ledger account number.

• VAT codes should correspond correctly. Always choose the Exclusive rate for VAT.

• If you use cost centers, you can add those codes as well.