Connecting to Exact Online
Follow these simple steps to establish the connection between your Declaree administration and Exact Online:
Connect to Exact Online:
Navigate to Configuration > Connections
Select Exact Online
Complete the Set-up Wizard:
Settings:
Fill in Division, Journal, Type, and Ledger fields.
Costcenter: Select this if your Exact Online database has cost centers set up.
Export: Choose "Approved" to automatically export all approved expense reports.
Split company expenses: Enable this if you want Declaree to record and send business expenses as separate entries during export to Exact.
Setup Users:
Review the data from Declaree.
Ensure the "Code" (employee relation code) is correct.
Setup Categories:
Review the data from Declaree.
Ensure the "Code" (ledger account) is correct.
Setup VAT:
Review the data from Declaree.
Ensure the "Code" (VAT code) is correct.
Export Reports to Exact Online:
After completing the wizard, you can export reports to Exact Online.
Manually Export/Test Reports:
Go to the reports overview.
Select one or more reports.
Click "Export" > "Exact Online".
The export will be generated.
Important Notes:
Employees will be assigned a creditor number and their relation will be created in Exact as a supplier.
The categories in Declaree will be linked with the corresponding ledger account number.
VAT codes should correspond correctly. Always choose the Exclusive rate for VAT.
If you use cost centers, you can add those codes as well.