Editing the Daily Allowances Table
Daily allowances simplify expense reporting during business travel. Instead of collecting receipts for every meal or incidental cost, employees receive a fixed daily amount to cover travel expenses. This reduces paperwork and makes both reporting and reimbursement faster.
If your organization uses different rates for countries or user groups, you can easily manage and update them in Declaree.
1. Request an Editable Table
Contact our Support Team to request an editable version of your daily allowances table. Once created, this table can be customized to fit your organizationâs needs.
2. Open the Editable Table
After the table has been added, youâll see Manage Daily Allowances (instead of just View Daily Allowances) in your account.
Click Manage Daily Allowances to open the editable version.
Use the ⎠menu (three dots) â Edit to set Valid From and Valid Until dates. This ensures your allowances apply only for the correct period.
3. Download the Table
In Manage Daily Allowances, download the table as an Excel file.
This allows you to review and edit the rates offline.
4. Customize the Excel File
In the Excel file, you can:
Remove columns you donât need (e.g., specific cities or categories).
Update rates or percentages for meals, incidental costs, or location-specific rules.
Verify all edits match your companyâs current travel policy.
5. Upload the Updated Table
Save your changes in Excel.
Return to Manage Daily Allowances in Declaree.
Upload the updated file.
The new values will apply according to the date ranges and structure youâve set.
6. Assign Allowances to User Groups
You can assign different allowance schemes to specific user groups (e.g., employees in different regions or under different travel policies).
In Manage Daily Allowances, open the ⎠menu â Edit.
Assign the allowance table to one or more user groups.
Need Help?
If youâre not seeing the Manage Daily Allowances option, please reach out to our Support Team. Weâre happy to guide you through the setup.