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Instructions for Mobilexpense Cards in Declaree

What are Mobilexpense Cards in Declaree?

Mobilexpense Cards are company cards embedded into Declaree (powered by our card partner Pliant). They are designed for a spend management workflow: employees pay with a company card, transactions appear in Declaree almost instantly, and receipts can be attached immediately.

This approach helps avoid “end-of-month statement delays” that make it difficult to match receipts to weeks-old transactions — an issue commonly found with traditional bank cards and statement-based processes.


What you can do with Mobilexpense Cards

For employees (cardholders)

  • See card transactions in Declaree directly after purchase, receive a push notification and attach receipts right away.

  • Add required fields (category, project, VAT, reason) and submit the expense in a report.

For admins

  • Manage daily card operations in Declaree (issuing cards, freezing/unfreezing, and limits).

  • Monitor card spend as it happens and reduce month-end reconciliation effort.


What types of Mobilexpense Cards are available?

Depending on your organisation’s setup, users may be able to request or receive:

  • Virtual cards (immediate use once approved).

  • One-time virtual cards (single online transaction).

  • Physical cards (delivered by mail; typically within 1–2 weeks after approval).


Note: We cannot guarantee that physical cards will always arrive within 2 weeks. Delivery times depend on local postal services and are outside of our control.


Requirements and prerequisites


Next steps