Skip to main content
Skip table of contents

Add a Compensation

As an admin, you can manually add a compensation in Declaree, for example, to reimburse daily expenses during travel. You define the amount and the conditions under which employees can claim it.


How to Add a New Allowance

  1. Go to Configuration β†’ Compensations.

  2. Click Add β†’ New Compensation Type.

    image-20250725-132735.png

  3. Fill in the fields as explained below:

  • Name

    Enter a clear name for the allowance

  • Code

    Add a code to help distinguish between different allowances.

  • Type
    Choose from:

    • Per diem

    • Daily allowance

  • Unit

    Select how the allowance should be calculated:

    • Day

    • Part of day

    • Hours

    • Minutes

    • Occasions

  • Currency

Rates and Tax Settings

  • Rate

    Enter the amount per unit, e.g., €50 per day.

  • Fixed

    Tick this box if the amount should not be editable.

  • Untaxed part

    (Optional) Enter the tax-free portion of the amount, if applicable.

  • VAT

    Specify whether VAT applies. Tick Fixed if the percentage is always the same.

  • Valid from / Valid until

    Define the active period for this allowance. Useful for time-limited policies.

Categorization (Optional)

  • Category / Untaxed Category

    Link the allowance to a specific category if needed for reporting.

  • Category enabled / required

    Choose whether users must select a category when submitting the allowance.

  • Costcenter enabled / required

    Let users assign the allowance to a cost center if relevant.

  • Project

    Link the allowance to a specific project, if applicable.

  • Only specific Groups

    Restrict the allowance to certain user groups if needed.

Description and Uploads

  • Description enabled / required

    Allow or require users to enter a description when submitting the allowance.

  • File upload enabled / required

    Allow or require users to upload a supporting document (e.g., hotel confirmation).

Once you’re done, click Save at the bottom of the screen to make the allowance available.


πŸ’‘ Tip: When managing multiple countries or scenarios, we recommend using the new daily allowance template, which simplifies the setup and management of daily allowances across different countries. You can find more information here: How to edit the daily allowances table?

JavaScript errors detected

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.