Quick Start Guide for Employees

This guide helps you get started with Declaree so you can easily manage your expenses—whether you’re using the app or desktop version. We’ll walk you through logging in, adding expenses, submitting reports, and finding extra support.

1. Get Started: Accept Your Invite and Log In

Once you’ve received your email invitation from Declaree, click the link to activate your account. You’ll be asked to set a password.

You can then access Declaree through the smartphone app or desktop web app—whichever suits your workflow best.

Using the App (iPhone or Android)

1. Go to the App Store or Google Play Store and search for Declaree.

2. Install the app and tap Sign in.

3. Enter your email address and the password you just set.

4. Make sure the server (at the top of the screen) is set to your country.

Using the Web App

1. Go to https://app.declaree.com/

2. Choose Single Sign-On (SSO) if your organization uses it, or enter your email and password to log in manually.

⚠️ Note: The web app works best on desktop. To manage expenses on mobile, use the app.

2. Add a New Expense

Now that you’re logged in, you’re ready to create your first expense.

On the App

1. Tap the New Expense button

2. Select the expense type

3. Fill in the required fields (like amount, date, currency)

4. Tap Save

On the Web

1. Go to the Expenses section

2. Click New Expense

3. Upload your receipt (PDF or image file)

   • Drag & drop is also supported

4. Enter the required details and click Save
   

🧠 Tip: If OCR (text recognition) is enabled, double-check auto-filled fields like amount, VAT, or date.

3. Organize Your Expenses in a Report

To submit your expenses, you’ll need to group them in a report first.

Create a Report

In the App

1. Go to the Reports section

2. Tap the + to create a new report

3. Open the report and add expenses by tapping the + again
   

On the Web

1. Click Reports in the left sidebar

2. Click New Report, name it, and hit Save

3. Add expenses by selecting them and clicking Add Expenses
   

💡 You can also create a report first, then add expenses as you go.

4. Submit an Expense Report

Once your expenses are added:

In the App

1. Open the report

2. Review all expenses

3. Submit the report

4. Optional: Add a note for your manager

On the Web

1. Open the report

2. Review the expenses

3. Click the arrow button to Submit

4. Add a message if needed, then click Submit again
   

✅ The status of the report will change to “Submitted”.

5. Track Your Report Status

Want to know where your report stands?

As it moves through approval and processing, its status will update—so you’ll know when it’s approved or processed in payroll or finance.

For more details, check:

👉 Tracking Your Expense Report Status

6. Need More Help?

Looking for step-by-step articles, troubleshooting, or advanced tips?

• Check out our full Help Center
  

Still stuck? Please reach out to the person or team responsible for Declaree within your organization. They’ll be able to assist you with access, settings, and any company-specific configurations.