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Frequently Asked Questions (FAQ)
When Will My Expense Be Paid Out?
Why Has My Expense Report Not Been Approved Yet?
What Does the “Checked” Status Mean in Reports?
How to Contact Declaree Support
Editing the Daily Allowances Table
How to Bulk Download More Than 250 Reports
CO2 Free Trial - Learn More
Admin Guide
Profile
Connections
Connect AirPlus to Declaree
Connecting to Bunq
Connecting to Exact Online
Troubleshooting Common Exact Online Export Errors
Connecting to Twinfield
Connecting with Nmbrs
Connecting with AFAS
Connecting to bob (HiBob)
Connecting to BambooHR
Connecting Personio to Declaree
Guide to Setting Up Business Central Integration with Declaree
Declaree d.velop documents Integration
Users
Add and Invite Users to Declaree
Adding Assistants
User Permissions
User Groups
How to Bulk Create, Modify, and Disable Users in Declaree
Move Users Between Administrations in Bulk
Add or Remove User Access to Multiple Administrations
How to Use the Sticky Option When Importing Employee Data
Categories
How to Set Choice Options in Different Languages
Managing Categories
Projects
Setting Up Projects / Cost Centers
Using multiple layers of projects and cost centers (Sub-Projects)
Taxes
How to add VAT
Mileage
How to Set Up Mileage Expenses in Declaree
WPM Mileage Reporting in the Netherlands
CO₂ Module
Payment methods
Setting up Payment Methods (credit cards)
Import of credit card statements - PDF upload
Using data-feed to import credit card transactions
Connecting Pliant to Declaree
Instructions for Mobilexpense Cards in Declaree
Compensations
Add a Compensation
Per Diem (Daily Allowances) 2025 – Netherlands
Per Diem (Daily Allowances) 2025 – Germany
Expenses and Reports
Setting Up “Submits To” and “Approves To” for Workflows
Modifying Expenses in Submitted Reports
Allowing Advances
How does Declaree calculate the exchange rate in expenses?
Can Approvers Approve Their Own Reports?
Import & Export
Create a Custom Export Format
Exporting Reports Manually
Data exchange via SFTP server
Set Up and Access Your Declaree SFTP Account using puttygen
Schedule Automated Exports via SFTP
Archiving Reports
The Datadump Module
Custom fields
Setting up custom fields
Setting up Business Rules
Single Sign-On & Provisioning
SCIM v2 Provisioning Overview
Set Up Okta Provisioning with Declaree via SCIM
Configure Okta Provisioning for Declaree
Configure Microsoft Entra ID Provisioning with Declaree via SCIM
Set Up Single Sign-On (SSO) with Okta
Set Up Single Sign-On (SSO) with Microsoft Entra ID (Formerly Azure AD)
Update SP Verification Certificates for Declaree SSO in Entra (Azure AD)
Settings
White Label - How to modify the Corporate Identity & Regulations
Setting Up and Contacting the Support Contact Person
Issues and errors
Report a bug in the Declaree app
Description Issues in User Reports
Resolving common issues and errors with expense reports
User Guides
Getting Started
Quick Start Guide Employee - Single Sign On
Quick Start Guide for Employees
Adding Expenses
How to Add an Expense
Use OCR to Capture Data from Receipts
Create an Expense via Email
How to Add a Credit Card Expense
How to Add a Mileage Expense
How to Submit Expenses in a Report
How to Delete an Expense in Declaree
How to Split an Expense
Using 0% VAT for Expenses
Distance Changes in Mileage Expenses
Switch between administrations in Declaree
(New Module) Daily Allowances - Entry
(Old Module) Daily Allowances - Meals and Private Accommodation
(Old Module) Daily Allowances
Expense / Reports Guides
Submitting a Report
The status of a report
Transit (Trip Report)
Using Find and Filter Options for Expenses and Reports
Approval Options: Approve and Forward vs. Final Approve
Rejecting Reports or Single Expenses
Mobile & Technical
How to Download the Declaree App
How to Report a Bug in the Declaree App
Clearing the App Cache on Android
Enable Auto-Updates for the Declaree App
Troubleshooting Local Issues
Breadcrumbs
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