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Nederlands (NL)

Veelgestelde vragen (FAQ)

Wanneer worden mijn declaraties uitbetaald?
Waarom is mijn declaratierapport nog niet goedgekeurd?
Hoe neem ik contact op met Declaree Support?
Wat betekent de status Gecontroleerd in rapporten?
Hoe download ik meer dan 250 rapporten?
Dagvergoedingen-tabel bewerken
Gratis proefperiode voor CO₂-tracking

Handleiding voor admins

Verbindingen

AirPlus koppelen aan Declaree
Verbinden met Bunq
Declaree en Pliant verbinden
Verbinden met Exact Online
Foutmeldingen Exact Online
DATEV-interface
Verbinden met Twinfield
Verbinden met Nmbrs
Verbinden met AFAS
Verbinden met Bob (HiBob)
Verbinden met BambooHR
Personio koppelen aan Declaree
Okta configuratie instructies
Declaree d.velop documenten integratie

Gebruikers

Gebruikers toevoegen en uitnodigen in Declaree
Assistenten toevoegen
Gebruikers beheren met groepen
Permissies en Rollen toewijzen in Declaree
Hoe gebruikers in Declaree bulk aan te maken, te wijzigen en uit te schakelen
Gebruikers toegang geven tot of verwijderen uit meerdere administraties
Hoe je de Sticky-optie gebruikt bij het importeren van medewerkersgegevens
Gebruikers tussen administraties verplaatsen in bulk

Categorieën

Zo vertaal je keuzeopties in Declaree

Projecten

Projecten of Kostenplaatsen instellen
Subprojecten instellen voor projecten en kostenplaatsen

BTW

BTW toevoegen

Kilometers

De CO₂ Module
Kilometervergoedingen instellen en indienen in Declaree
WPM-rapportage: zo werkt het in Declaree

Betaalmiddelen

Betaalmethoden instellen (creditcards).
Importeren van creditcard statements- PDF upload
Instructies voor Mobilexpense-kaarten
Creditcarduitgaven automatisch importeren met een datafeed

Vergoedingen

Dagvergoedingen 2025 – Nederland

Uitgaven en Rapporten

Instellen van “Manager” en “Stuurt door aan” voor workflows
Kunnen goedkeurders hun eigen rapporten goedkeuren?
Hoe berekent Declaree de wisselkoers bij uitgaven?
Declaraties aanpassen in een ingediend rapport

Instellingen

De supportcontactpersoon binnen de organisatie
White label-module: Aanpassen van huisstijl en declaratieregelement
Voorschotten toestaan

Import & Export (NL)

Maak je eigen exportformaat
Rapporten handmatig exporteren
Data-uitwisseling via SFTP-server
Automatische exports instellen via SFTP
De Datadump-module
SFTP-verbinding opzetten met PuTTYgen en FileZilla

Eigen velden
Business Rules

Single Sign-On (NL)

Single Sign-on instellen met MS ADFS
Instellen van Single Sign-On met Microsoft Azure/Entra
Microsoft Entra ID - SCIM Configuratie
Single Sign On - Okta instellen
Okta - SCIM Setup handleiding
Bijwerken van SP verificatiecertificaten in Entra (Azure AD) voor Declaree SSO

Veelvoorkomende problemen en fouten

Fouten in gebruikersrapporten
Troubleshooting: Issues en Oplossingen

Handleiding voor gebruikers

Aan de slag

Quick Start Guide Medewerker - Single Sign-On
Quick Start Guide Medewerker
Inloggen met Single Sign On

Declaraties toevoegen

Een declaratie aanmaken via e-mail
Een creditcarduitgave toevoegen
Kilometerdeclaratie toevoegen
Declaraties indienen: eerst een rapport maken
Hoe verwijder je een declaratie in Declaree
Splitsen van een declaratie
0% BTW toepassen op een declaratie
Bonnetjes scannen met OCR
Wisselen tussen administraties in Declaree
Dagvergoedingen - maaltijden en privé-accommodatie
Daggelden

Declaraties en rapporten beheren

Hoe dien je een rapport in?
De status van een rapport
Inloggen namens een andere gebruiker (Assistent functie)
Doorreis (dienstreis)
Een rapport archiveren
Zoek- en filterfunctie voor declaraties en rapporten
Rapporten goed- of afkeuren
Rapporten of losse declaraties afkeuren
Goedkeuringsopties: Goedkeuren en doorsturen vs. Definitief goedkeuren
Waarom verschilt de afstand bij kilometerdeclaraties?

Mobiel & troubleshooting

Hoe download je de Declaree-app
Een bug melden in de Declaree-app
De app cache op Android wissen
Problemen oplossen in de app of op de website
Automatische updates inschakelen voor de Declaree-app

English (en-US)

Frequently Asked Questions (FAQ)

When Will My Expense Be Paid Out?
Why Has My Expense Report Not Been Approved Yet?
What Does the “Checked” Status Mean in Reports?
How to Contact Declaree Support
Editing the Daily Allowances Table
How to Bulk Download More Than 250 Reports
CO2 Free Trial - Learn More

Admin Guide

Profile

Connections

Connect AirPlus to Declaree
Connecting to Bunq
Connecting to Exact Online
Troubleshooting Common Exact Online Export Errors
Connecting to Twinfield
Connecting with Nmbrs
Connecting with AFAS
Connecting to bob (HiBob)
Connecting to BambooHR
Connecting Personio to Declaree
Guide to Setting Up Business Central Integration with Declaree
Declaree d.velop documents Integration

Users

Add and Invite Users to Declaree
Adding Assistants
User Permissions
User Groups
How to Bulk Create, Modify, and Disable Users in Declaree
Move Users Between Administrations in Bulk
Add or Remove User Access to Multiple Administrations
How to Use the Sticky Option When Importing Employee Data

Categories

How to Set Choice Options in Different Languages
Managing Categories

Projects

Setting Up Projects / Cost Centers
Using multiple layers of projects and cost centers (Sub-Projects)

Taxes

How to add VAT

Mileage

How to Set Up Mileage Expenses in Declaree
WPM Mileage Reporting in the Netherlands
CO₂ Module

Payment methods

Setting up Payment Methods (credit cards)
Import of credit card statements - PDF upload
Using data-feed to import credit card transactions
Connecting Pliant to Declaree
Instructions for Mobilexpense Cards in Declaree

Compensations

Add a Compensation
Per Diem (Daily Allowances) 2025 – Netherlands
Per Diem (Daily Allowances) 2025 – Germany

Expenses and Reports

Setting Up “Submits To” and “Approves To” for Workflows
Modifying Expenses in Submitted Reports
Allowing Advances
How does Declaree calculate the exchange rate in expenses?
Can Approvers Approve Their Own Reports?

Import & Export

Create a Custom Export Format
Exporting Reports Manually
Data exchange via SFTP server
Set Up and Access Your Declaree SFTP Account using puttygen
Schedule Automated Exports via SFTP
Archiving Reports
The Datadump Module

Custom fields

Setting up custom fields

Setting up Business Rules

Single Sign-On & Provisioning

SCIM v2 Provisioning Overview
Set Up Okta Provisioning with Declaree via SCIM
Configure Okta Provisioning for Declaree
Configure Microsoft Entra ID Provisioning with Declaree via SCIM
Set Up Single Sign-On (SSO) with Okta
Set Up Single Sign-On (SSO) with Microsoft Entra ID (Formerly Azure AD)
Update SP Verification Certificates for Declaree SSO in Entra (Azure AD)

Settings

White Label - How to modify the Corporate Identity & Regulations
Setting Up and Contacting the Support Contact Person

Issues and errors

Report a bug in the Declaree app
Description Issues in User Reports
Resolving common issues and errors with expense reports

User Guides

Getting Started

Quick Start Guide Employee - Single Sign On
Quick Start Guide for Employees

Adding Expenses

How to Add an Expense
Use OCR to Capture Data from Receipts
Create an Expense via Email
How to Add a Credit Card Expense
How to Add a Mileage Expense
How to Submit Expenses in a Report
How to Delete an Expense in Declaree
How to Split an Expense
Using 0% VAT for Expenses
Distance Changes in Mileage Expenses
Switch between administrations in Declaree
(New Module) Daily Allowances - Entry
(Old Module) Daily Allowances - Meals and Private Accommodation
(Old Module) Daily Allowances

Expense / Reports Guides

Submitting a Report
The status of a report
Transit (Trip Report)
Using Find and Filter Options for Expenses and Reports
Approval Options: Approve and Forward vs. Final Approve
Rejecting Reports or Single Expenses

Mobile & Technical

How to Download the Declaree App
How to Report a Bug in the Declaree App
Clearing the App Cache on Android
Enable Auto-Updates for the Declaree App
Troubleshooting Local Issues

Deutsch (DE)

Häufig gestellte Fragen (FAQ)

Wann werden meine Ausgaben ausgezahlt?
Warum wurde mein Spesenbericht noch nicht genehmigt?
Interaktion mit dem Declaree Support: Ein umfassender Leitfaden
Wie kann man die Verpflegungsmehraufwand Tabelle bearbeiten?
Was macht die Funktion "Überprüft", wenn ein eingereichter Bericht geöffnet wird?
Kostenlose Testphase für CO₂-Tracking

Verwaltungshandbuch (Admin Guide)

Firmenprofil

Der Support-Kontakt innerhalb der Organisation

Verbindungen

Verbindung zwischen Declaree und AirPlus
DATEV Schnittstelle
Twinfield Verknüpfung
Verbindung mit Exact Online herstellen
Fehlerbehebung Bei Häufigen Exportfehlern Zu Exact Online
Verbindung mit Personio
Verbindung zu BambooHR
Verbindung zwischen Pliant und Declaree

Benutzer

Benutzer hinzufügen
Assistenten hinzufügen
Gruppen erstellen
Benutzerberechtigungen
Bestehender Benutzer zu anderen Administration hinzufügen
Wie man Benutzer in Declaree in großen Massen erstellen, ändern und deaktivieren
Gleichzeitiges Verschieben mehrerer Benutzer zwischen Administrationen
So verwenden Sie die Gepinnt-Option beim Import von Mitarbeiterdaten
Hinzufügen oder Entfernen von Benutzerzugriff auf mehrere Administrationen
Zwischen Mehreren Administrativen in Declaree Wechseln

Kategorien

So legen Sie Auswahloptionen in verschiedenen Sprachen fest

Projektkostenstellen

Projekte und Kostenstellen einrichten
Mehrere Ebenen von Projekten und/oder Kostenstellen einrichten

Mehrwertsteuersätze

MwSt.-Sätze in Declaree einrichten

Kilometergeld

Kilometergeld in Declaree Einrichten Und Erfassen

Zahlungsmethoden

Anweisungen für Mobilexpense-Karten
Einrichten von Zahlungsmethoden (Kreditkarten)
Import von Kreditkartenabrechnungen – PDF-Upload
Kreditkarten-Data-Feed für Import von Kreditkartentransaktionen

Kompensationsarten

Verpflegungsmehraufwand 2025 – Deutschland

Ausgaben & Berichte

Einen Bericht archivieren
Workflows & Wenn genehmigt
Vorschüsse erlauben
Können Genehmiger ihre eigenen Berichte genehmigen?

Einstellungen

Import & Export (DE)

Datenaustausch über SFTP-Server
Ein eigenes Exportformat erstellen
Einen Bericht manuell exportieren (für Administratoren)

Weitere Felder

Zusatzfelder einrichten

Geschäftsregeln einrichten

Single Sign-On (DE)

Single Sign-On Einrichtung mit Microsoft Azure/Entra
Single Sign-On einrichten (ADFS)
Microsoft Entra ID - SCIM Einrichtungsanleitung
Bereitstellung via SCIM v2
Aktualisierung der Verifizierungszertifikate des Service Providers (SP) in Entra (Azure AD) für Declaree-SSO

Fehler und Probleme

Probleme Mit Beschreibungen In Benutzerberichten
Melden Sie Einen Fehler in der Declaree-App
Häufige Probleme und Lösungen

Corporate Identity Whitelabel und Bestimmungen anpassen

Benutzerhandbuch (User Guides)

Schnellstart-Anleitung für Mitarbeitende
Schnellstart-Anleitung Mitarbeitende – Single Sign-On

Ausgaben hinzufügen

(Neues Modul) Verpflegungsmehraufwand eingeben
(Altes Modul) Verpflegungsmehraufwand - Mahlzeiten und Übernachtungen
(Altes Modul) Verpflegungsmehraufwand eingeben
Kilometergeld hinzufügen
Ausgabe hinzufügen

Anmeldung - Single Sign On

Genehmigung/Ablehnung von Ausgaben

Berichte genehmigen
Einzelne Ausgaben ablehnen
Einen Bericht endgültig genehmigen oder genehmigen und weiterleiten

Ausgaben / Berichte

Ausgaben in Declaree löschen
Wie eine Ausgabe aufgeteilt werden kann
Der Status eines Berichts in Declaree
Spesen zu einem Bericht hinzufügen
Einen Bericht einreichen
MwSt 0%
Transit (Reisebericht)
Ausgaben in einem eingereichten Bericht ändern
Übersicht und Filter von Ausgaben und Berichten
Ausgaben per E-Mail erstellen

Mobil

So laden Sie die Declaree-App herunter
Cache des Apps auf Android löschen
Einen Fehler in der Declaree-App melden

Benutzerhandbuch für mobil App

App Auto-Aktualisierung
Wie kann man die Mobile Logs aufrufen

Tipps zur lokalen Fehlerbehebung

🌐 Commercial Website

Main

Frequently Asked Questions (FAQ)

When Will My Expense Be Paid Out?
Why Has My Expense Report Not Been Approved Yet?
What Does the “Checked” Status Mean in Reports?
How to Contact Declaree Support
Editing the Daily Allowances Table
How to Bulk Download More Than 250 Reports
CO2 Free Trial - Learn More

Admin Guide

Profile

Connections

Connect AirPlus to Declaree
Connecting to Bunq
Connecting to Exact Online
Troubleshooting Common Exact Online Export Errors
Connecting to Twinfield
Connecting with Nmbrs
Connecting with AFAS
Connecting to bob (HiBob)
Connecting to BambooHR
Connecting Personio to Declaree
Guide to Setting Up Business Central Integration with Declaree
Declaree d.velop documents Integration

Users

Add and Invite Users to Declaree
Adding Assistants
User Permissions
User Groups
How to Bulk Create, Modify, and Disable Users in Declaree
Move Users Between Administrations in Bulk
Add or Remove User Access to Multiple Administrations
How to Use the Sticky Option When Importing Employee Data

Categories

How to Set Choice Options in Different Languages
Managing Categories

Projects

Setting Up Projects / Cost Centers
Using multiple layers of projects and cost centers (Sub-Projects)

Taxes

How to add VAT

Mileage

How to Set Up Mileage Expenses in Declaree
WPM Mileage Reporting in the Netherlands
CO₂ Module

Payment methods

Setting up Payment Methods (credit cards)
Import of credit card statements - PDF upload
Using data-feed to import credit card transactions
Connecting Pliant to Declaree
Instructions for Mobilexpense Cards in Declaree

Compensations

Add a Compensation
Per Diem (Daily Allowances) 2025 – Netherlands
Per Diem (Daily Allowances) 2025 – Germany

Expenses and Reports

Setting Up “Submits To” and “Approves To” for Workflows
Modifying Expenses in Submitted Reports
Allowing Advances
How does Declaree calculate the exchange rate in expenses?
Can Approvers Approve Their Own Reports?

Import & Export

Create a Custom Export Format
Exporting Reports Manually
Data exchange via SFTP server
Set Up and Access Your Declaree SFTP Account using puttygen
Schedule Automated Exports via SFTP
Archiving Reports
The Datadump Module

Custom fields

Setting up custom fields

Setting up Business Rules

Single Sign-On & Provisioning

SCIM v2 Provisioning Overview
Set Up Okta Provisioning with Declaree via SCIM
Configure Okta Provisioning for Declaree
Configure Microsoft Entra ID Provisioning with Declaree via SCIM
Set Up Single Sign-On (SSO) with Okta
Set Up Single Sign-On (SSO) with Microsoft Entra ID (Formerly Azure AD)
Update SP Verification Certificates for Declaree SSO in Entra (Azure AD)

Settings

White Label - How to modify the Corporate Identity & Regulations
Setting Up and Contacting the Support Contact Person

Issues and errors

Report a bug in the Declaree app
Description Issues in User Reports
Resolving common issues and errors with expense reports

User Guides

Getting Started

Quick Start Guide Employee - Single Sign On
Quick Start Guide for Employees

Adding Expenses

How to Add an Expense
Use OCR to Capture Data from Receipts
Create an Expense via Email
How to Add a Credit Card Expense
How to Add a Mileage Expense
How to Submit Expenses in a Report
How to Delete an Expense in Declaree
How to Split an Expense
Using 0% VAT for Expenses
Distance Changes in Mileage Expenses
Switch between administrations in Declaree
(New Module) Daily Allowances - Entry
(Old Module) Daily Allowances - Meals and Private Accommodation
(Old Module) Daily Allowances

Expense / Reports Guides

Submitting a Report
The status of a report
Transit (Trip Report)
Using Find and Filter Options for Expenses and Reports
Approval Options: Approve and Forward vs. Final Approve
Rejecting Reports or Single Expenses

Mobile & Technical

How to Download the Declaree App
How to Report a Bug in the Declaree App
Clearing the App Cache on Android
Enable Auto-Updates for the Declaree App
Troubleshooting Local Issues

Breadcrumbs

English (en-US)
Admin Guide

On this Page

Mileage

How to Set Up Mileage Expenses in Declaree
WPM Mileage Reporting in the Netherlands
CO₂ Module

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