Connect AirPlus to Declaree

If your company uses AirPlus corporate cards, you can integrate them with Declaree to streamline expense tracking. Once set up, AirPlus transactions will be imported automatically into your Declaree account, making it faster and easier to manage and submit expenses.

Important: AirPlus Data-Feed Is a Paid Module
The AirPlus data-feed is a paid add-on module to your Declaree contract. If you’re interested in using this integration:

• You must request it from Declaree so it can be added to your contract.

• Contact your Declaree Customer Experience Manager or email reach out to our Support to get started.

Setting Up the AirPlus Data-Feed

Step 1: Request the Data Feed from AirPlus

1. Contact your AirPlus account manager and request a data-feed setup for Declaree.

2. AirPlus will verify that:

   • eBilling is part of your contract.

   • The DBI_PK (employee ID) is correctly configured to enable automatic allocation.

   • Each contract or card feed has a unique EDI number.

3. AirPlus will create a DECLAREE-FTP feed, used across all accounts.

4. A Program Manager must approve this sending method in the AirPlus Business Portal.

5. Once approved, daily CDF files will start being generated and sent to Declaree.

6. AirPlus will share the EDI number(s) with you.

Step 2: Share the EDI Numbers With Declaree

Once you’ve received the EDI numbers from AirPlus:

1. Forward them to your Customer Experience Manager.

2. Our team will activate the integration by adding the EDI numbers to your Declaree administration.

🔒 Please note: The AirPlus integration is not visible in your Declaree account (under the Connections section). Only our team can complete this step for you.

Setting Up the Integration in Declaree

Follow these steps in Declaree:

Step 2: Add and Link AirPlus Cards

1. Add each AirPlus card in Declaree as a payment method.

2. Use the last four digits of the card number as the identifier.

3. Make sure the cardholder's name is entered exactly as registered with AirPlus.

4. Link each card to the correct employee in Declaree.

Step 3: Set-Up Secure File Transfer (sFTP)

1. Follow these steps to activate SFTP.

2. Generate a public key and upload it to your Declaree administration.

3. Once connected, your SFTP account will be ready to receive transaction files. 

How the Integration Works

Once the AirPlus connection is activated:

1. You make a purchase using your AirPlus card.

2. The transaction is sent to Declaree the next day via secure daily file transfers (CDF files sent over SFTP).

3. Declaree imports the transaction into your expense overview as a draft expense, pre-filled with standard data like the amount and date.

4. You complete the expense by adding any missing information (e.g., category, description, etc.).

5. You add the expense to a report and submit it for reimbursement or tracking.

💡 Draft expenses indicate that some details still need to be filled in before submitting them.